Group lead distribution module
Group Doorman: distribute leads across WhatsApp groups in rotation
What it is
Group Doorman is a ZapZap API module that automatically distributes the people who arrive across several WhatsApp groups, working in rotation. Instead of throwing everyone into a single group until it bursts, the Doorman splits the intake evenly across the groups you registered. As soon as a group reaches capacity, the module sends the next leads to the following group, respecting each one's limits and keeping the queue turning on its own. This is essential for anyone who uses groups as their main channel and receives many people at once, because manual distribution simply cannot keep up with the volume.
Without this module, fitting people into groups becomes manual labor. Someone has to keep an eye on which group still has room, send the right link to each new lead and swap the link in the ad or on the page every time a group fills up. At peak hours, a single group overflows, hits the participant ceiling and starts rejecting entries, and you lose leads exactly when traffic is highest. Group Doorman solves this at the source: it automates the decision of which group each person goes to, keeps the distribution under control and frees you from watching participant counters all day.
How it works
- 1
Register the groups that will receive the leads
You tell the Doorman which WhatsApp groups are part of the rotation. These groups become a destination queue, and the module treats each one as a space with a participant limit that must be respected so capacity is not exceeded.
- 2
Leads arrive and are distributed in rotation
As people arrive through your capture channel, the Doorman splits the intake across the registered groups evenly. The rotation logic avoids concentrating all the volume in one group, so occupancy rises in a distributed way instead of overloading the first in line.
- 3
When a group fills up, the next one takes over
As soon as a group reaches its participant limit, the module stops sending people to it and automatically routes the next leads to the following group in the queue. The transition is automatic, so you do not need to watch counters or step in when capacity runs out.
- 4
The rotation keeps turning through the group queue
The Doorman keeps going through the available groups as volume grows, always respecting each one's ceiling. As long as there is a group with room in the queue, the flow of new people keeps coming in without any manual action from you.
- 5
You watch the channel run without manual work
With distribution automated, your job stops being fitting people into groups one by one and becomes just keeping capture running. The module takes care of where each lead goes, and you focus on bringing more people to the top of the funnel instead of managing occupancy.
Where to use it
Launches that fill several warm-up groups at the same time: the Doorman distributes sign-ups across the groups in rotation and sends people to the next one when a group fills, losing nobody at the traffic peak
Communities that grow through paid ads: instead of manually swapping the group link every time it bursts, the module splits the intake across several groups and keeps the spots turning on their own
Notice and offer channels segmented into multiple groups: whoever captures a lot of people uses the Doorman to spread new members evenly and respect each group's participant limit
High-volume capture with a lean team: businesses that receive entries all day stop relying on someone watching which group still has space and automate distribution end to end
Frequently asked questions
What exactly does Group Doorman do?
It automatically distributes the leads and people who arrive across several WhatsApp groups in rotation. When a group reaches its participant limit, the module sends the next ones to the following group in the queue, without you having to swap links or watch occupancy.
Who is this module for?
For people who capture many people and use WhatsApp groups as a channel, such as communities, launches and notice channels. It is especially useful when the entry volume is high and a single group would overflow too fast to manage by hand.
What happens when a group fills up?
The Doorman stops sending people to that group and automatically routes the next leads to the next group in the queue, keeping the rotation turning as long as there are groups with room.
Is Group Doorman a separate product?
No. It is a module inside ZapZap API, an unofficial WhatsApp API. Use of the platform follows the prepaid model of R$15 per active number per month, and the module operates on the numbers and groups you already manage in the account.
Do I have to fit each person into groups manually?
No. That is exactly the manual work the module eliminates. After you register the groups that join the rotation, the Doorman decides on its own which group each lead goes to and respects each group's participant limit.
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